The organising meeting of the council will be held on Monday 20 November 2023 from 4.30 p.m.
At the organising meeting, the representative council elects a chair and a vice-chair from among themselves. If there is more than one applicant for each of these positions, the representative council will vote on the matter by closed ticket voting. The votes are counted, and the result is announced immediately.
Who can attend the meeting?
Students selected for the council will automatically receive an invitation to the meeting. The meeting can also be attended by the sitting representative council of the student union, the board, and employees.
But in addition, all members of the student unions are welcome to follow the meeting.
At the beginning of the meeting, the right to attend and speak is confirmed for everyone. In practice, this means that if you are not a member of the Representative Council 2024, you can be there to follow the meeting and by asking to speak, you can also participate in the discussion.
When and where will the meeting take place?
The 2024 organising meeting of the council will be held on Monday 20 November 2023 at Hämeenlinna University Centre. The meeting starts at 4.30 p.m. The place is C-146, which is located on the 1st floor of the C building. The address is Vankanlähde 9, 13100 Hämeenlinna.
Registration in advance is recommendalble, so that we can reserve enough meeting snacks. Inform the chairperson of the Central Electoral Committee, Aino, of your participation by sending an email to firstname.lastname@example.org.
Note! The meeting starts at 4.30 p.m., so all attendees must be there BEFORE the starting time. The start time is not flexible, you must be present at the meeting when it starts. Latecomers will not necessarily be included in the meeting.
The Representative Council elects the Board
In addition to the election of the presidium of the council, an important matter at the same meeting is the election of the board. A chair, a vice-chair and, in addition to them, 3-8 members are elected to the board.
It’s possible to apply for all positions on the board, even if you one wouldn’t applied for the student union representative council. Those already elected to the representative council can also apply for a seat on the board. If the person elected to the representative council is elected to the board, they will at the same time give up his seat in the representative council. The same person cannot serve in the representative council and the board at the same time.
When the point of choosing the position of trust you want to apply for has been opened at the meeting and the discussion is opened, you can either present yourself as available for the position you want or ask someone else in advance to nominate you for the position you want. If there are more candidates than available positions, candidates are often interviewed. However, there is no need to worry about this, as the emphasis is on getting to know the candidate instead of strict factual questions.
You can also send a free-form application in advance by e-mail to email@example.com. The application must be received when the meeting starts at 4:30 p.m. The applications will be read at the meeting.
For meeting novices
If you are participating in a meeting for the very first time, you should note one significant difference from more informal meetings – you need to ask for speeches. The meeting has a chairperson who leads the speech. At the meeting, a person is asked to speak by referring, and the chairperson of the meeting distributes the speaking space, making sure that everyone who has asked to speak gets to speak.
The chairperson also has the right to limit speaking opportunities, e.g. a time limit may be set for presentations. This ensures that the meeting runs smoothly, that the participants are heard equally, and that the meeting does not drag on too long.
The course of the meeting and the procedures are reviewed so that everyone knows how to act at any point and what happens at any point in the meeting.
Welcome to the meeting!